This policy sets out how the Libyan Rhinology Society handles the personal information you share with us through this website. It is written in plain language on purpose.
1Who We Are
The Libyan Rhinology Society ("LRS", "we", "us") is a professional medical association based at Al-Zahrawi Hospital, Misrata, Libya. This policy explains what personal information we collect through libyanrhinologysociety.ly, why we collect it, and the choices you have.
2Information We Collect
We only collect information you actively give us. We do not buy data, and we do not track you across other websites.
Membership applications
When you apply for membership we collect your name, date of birth, gender, nationality, passport or national ID number, phone number, email address, academic degree, job title, affiliation, years of experience, areas of clinical interest, your digital signature, and a profile photograph.
Contact form
Your name, phone number, subject, message, and your email address if you choose to provide one.
Newsletter
Your email address, and a one-way hash of your IP address used solely to detect abuse. The original IP address is never stored.
Technical information
Standard server logs kept by our hosting provider, and analytics data described in the "Analytics" section below.
3How We Use Your Information
- To review and process membership applications
- To issue membership certificates and maintain the member register
- To reply to enquiries sent through the contact form
- To send society news, conference announcements and clinical updates to newsletter subscribers
- To understand which pages are useful so we can improve the site
We do not use your information for automated decision-making, and we do not profile you.
4Payments
Membership fees are processed by Ezone Pay, a Libyan payment provider. When you pay, we send Ezone Pay your first name, last name, phone number, the amount, and an internal order reference so they can create your payment link.
Card details are entered on Ezone Pay's own checkout and never reach our servers. We store only the outcome of the transaction: whether it succeeded, when, and the reference number. Ezone Pay processes that data under their own privacy policy.
5Analytics
We use Google Analytics to count visits and see which pages are read. It sets cookies that record pages viewed, approximate location at city level, device type and browser. IP addresses are anonymised before storage.
This tells us how many people read an article — not who they are. You can opt out with Google's browser add-on or by blocking cookies in your browser settings.
6Cookies
The site uses cookies for three purposes:
- Essential — keeping you logged in if you have an account, and holding your place during a payment
- Analytics — the Google Analytics cookies described above
- Preferences — remembering settings such as a dismissed notice
You can delete or block cookies through your browser. Blocking essential cookies may prevent the membership form or payment from working.
7Who Can See Your Information
Membership applications are visible to the LRS board members responsible for reviewing them. Contact messages go to the society's administrative inbox.
We share data with these service providers only as far as needed to run the site:
- Our hosting provider — stores the website and database
- Ezone Pay — processes membership payments
- Google Analytics — anonymised usage statistics
We never sell your personal information, and we do not share it with advertisers or other societies.
8How Long We Keep It
- Membership records — for as long as you remain a member, and for five years afterwards to maintain an accurate historical register
- Unpaid applications — twelve months, then deleted
- Contact messages — twenty-four months
- Newsletter subscriptions — until you unsubscribe
9Your Rights
You may ask us at any time to:
- Send you a copy of the information we hold about you
- Correct anything that is wrong or out of date
- Delete your information, where we are not required to keep it
- Stop sending you the newsletter
Email Info@libyanrhinologysociety.ly and we will respond within thirty days. Every newsletter also carries an unsubscribe link.
10Security
The site runs over HTTPS, so information you submit is encrypted in transit. Uploaded documents are stored in a directory that is not publicly listed or directly reachable. Access to the member database is restricted to authorised administrators.
No system is perfectly secure. If a breach ever affected your data, we would notify you.
11Children
This site is intended for medical professionals and medical students. We do not knowingly collect information from anyone under sixteen. If you believe a child has submitted information, contact us and we will remove it.
12Changes to This Policy
If we change how we handle personal information, we will update this page and revise the date below. Significant changes will also be announced to members by email.
13Contact Us
Questions about this policy or your data:
Libyan Rhinology Society
Al-Zahrawi Hospital, Misrata, Libya
Info@libyanrhinologysociety.ly
+218 91-3207500